(PROJECT SCOPE + PRESENTATION)
Develop and document the Scope of a Project
READ Chapters 5, 10
You have a follow-up meeting with the managers of the sales and marketing departments next week. At that time, you will review a detailed write-up of the scope that describes what is included, as well as what is excluded in the project.
In preparation for the meeting, create a 2 page description of the project’s scope only as it relates to the sales and marketing activities.
Describe the deliverables the team will produce, what type of information it will contain, and the level of detail expected.
Identify the exclusions to the scope.
Define any assumptions you are making about the rest of the project’s scope that impacts your decisions around the sales and marketing scope.
Include an additional page to identify key points you will share in your conversation with the managers, identify their possible objections, and detail your response to those objections. Emphasize the assumptions you are making, what you expect the sales department to do, and any follow-up that still needs to be done around the scope.
Compile your scope statement with deliverables, exclusions, and assumptions, along with your key points page for submission. Please submit your assignment.
Project is planning a wedding
Now that you understand the full project life cycle and how all the pieces fit together, go back and prepare to present your project plan by slide presentation.
Create a slide presentation with speaker notes that will provide a comprehensive
summary of the project plan (20–30 slides with speaker notes). It will be presented to the project sponsor and other members of senior management and should be organized as follows:
Project Plan Overview
Provide an introduction to the project. Develop the project charter and identify the project sponsor and customer. Describe how the project will be measured for success. Describe the components of the project plan, how it will be used throughout the project, and its benefit to the sponsor.
Describe the scope of the project—the major deliverables as well as the items that are not part of the scope. Be sure to address the full scope, not just the area addressed in the earlier activity. Describe how scope will be approved and how changes to the scope will be documented, reviewed, and approved.
Project Leadership and Communications
Identify the sponsor, stakeholders, and key customers involved in the project. Describe any special considerations for staffing the project. Based on the structure of the organization, describe how staffing changes will be identified, escalated, and resolved. Illustrate the communication structure—escalation, reviews, approval, and information. Be sure to address all the audiences, not just the ones identified in the earlier activity.
Use a work breakdown structure or similar tool to explain the major activities to be completed as part of the project. Describe the major milestones for the project. For each milestone, identify the associated deliverable, the approximate effort involved in creating the deliverable, and the people involved. For two of the milestones, detail the activities to be completed to achieve the milestone. Be sure to address dependencies, duration, and resource effort. Describe how changes to the schedule will be identified, escalated, and resolved.
Describe the budgeting process that will be used for the project. Identify the components of the budget, the items that will need to have costs associated with them, and the mechanisms that could be used to estimate the project.
Describe how changes to the budget will be identified, escalated, and resolved.
Describe the possible risk events for the project. Identify the high probability, high-impact risk events. For each of those risk events, identify the possible actions to mitigate the risk. Describe how changes to the risk management plan will be identified, reviewed, and approved.
Describe the metrics that will be captured throughout the project for schedule, budget, utilization, and status components. Describe the frequency with which the metrics will be captured and how the resulting analysis will be applied and communicated.
Potential Barriers to Success
Describe what may adversely affect the project’s ability to succeed. Consider the amount of change, attitudes toward project management, cultural differences, different priorities by business unit, etc.
Actions for Success
What can be done to remove/reduce the barriers identified?
NOTE: Each student should cover the following barrier categories and develop the barriers and actions sections:
Communication and Scope and complexity barriers
Leadership and staffing barriers
Priorities and goals barriers